Yes. Specialist providers offer video capsule production, motion design, custom graphic packages and LED wall animation, which strengthen the event’s visual consistency.

It is possible but not recommended. Using multiple technical teams creates incompatibilities, fragmented responsibilities and operational risks. A single provider should oversee the entire audiovisual production.

Ask for photos or videos of similar projects, a list of corporate clients, details on the technical team, the quality and age of the equipment, and a complete technical plan before the event.

A reliable provider demonstrates punctuality, clear technical documentation, transparent quotes, the ability to explain technical decisions, consistency between promise and delivery and the presence of a dedicated project manager.
Client reviews—such as Google ratings—are also valuable indicators.

Choose a provider with proven experience in galas, conferences and corporate events in Quebec. Evaluate the stability of their internal team, their production capabilities beyond simple equipment rental, and their expertise in video capture if the event will be recorded or streamed.

High-quality audio requires professional wireless microphones, DSP processing, proper loudspeaker placement, a digital console and a technician dedicated to speech throughout the event.

Lighting should be calibrated for cameras, include consistent key lighting, avoid color casts on faces and enhance depth with proper backlighting.

Proper preparation requires a venue site inspection, a layout plan, a detailed equipment list, a lighting plot, a production schedule and full technical rehearsals.

A successful hybrid event requires a dedicated video control room, stable streaming infrastructure, two to six cameras, presenter confidence monitors, active moderation and clear transitions between the in-person and online components.
Integrating the event into a broadcast or interaction platform, such as Creativ Live, is also a strong advantage.

Depending on the scale:

• a small event requires 2 to 4 hours
• a corporate evening, 6 to 10 hours
• a gala or conference, 12 to 24 hours (often the day before)
• a large-scale event, 1 to 3 days.

Duration depends mainly on the scenography and the venue.

An LED wall is brighter, sharper, free from contrast loss and ideal for cameras. A projector is better suited for textured scenic looks and is more budget-friendly. LED walls also allow fully custom dimensions.

Poor audiovisual management can lead to audio feedback, low stage visibility, insufficient lighting for video capture, unsynchronized transitions, delays and a disappointing experience for attendees.

Common equipment includes intelligent LED fixtures, high-resolution LED video walls, digital audio/video consoles, PTZ cameras for hybrid events, textured projection, architectural lighting and DSP-optimized audio systems.

The cost of an audiovisual provider in Quebec generally ranges from $5,000 to $300,000. Pricing depends on the size of the corporate event, the equipment required, the level of scenography, setup time and the number of technicians involved. Large galas and conferences often require full control rooms, LED walls, advanced lighting and an expanded technical team.

An AV rental company supplies equipment only.
An audiovisual production company provides equipment, a technical team, creative design, scenography and complete on-site support throughout the event.
For professional events, full production is the preferred approach over equipment-only rental.

A complete audiovisual provider should offer sound reinforcement, lighting, video and projection, LED walls, audio/video/lighting control rooms, multi-camera capture, scenography, technical direction and on-site support.

For a corporate event, it is recommended to book an audiovisual provider 2 to 6 months in advance. During peak periods—May to June and October to December—early booking is essential.

A local provider understands the venues, technical constraints and safety standards, and maintains equipment within the province, reducing costs and logistical risks.

A technical rehearsal allows validation of audio, adjustment of lighting, synchronization of video cues, testing of microphones and the prevention of last-minute issues. It is essential to event success.

Scenography structures the space, enhances the visual interpretation of the message and reinforces the identity of the event. A well-designed scenographic concept can transform an ordinary room into an immersive experience.